HR Director duties

Елена Леонова

Hurma Blog Editor

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The HR Director (HRD) is one of the key figures in any company. The work of the whole team depends on his professionalism. HR Director attracts new employees, engages in staff retention and forms the personnel reserve. Development of personnel policy, motivation and training lie on his shoulders. In this article, we will understand the duties and tasks of a HR Director and tell you how to become one.

Duties of the HR Director

The Human Resources Director manages the tasks in the field of human resources management, which ensures a team-oriented atmosphere. Special attention should be paid to employee empowerment, quality of work, productivity, achievement of goals, training human resources and continuous employees’ development.

So, let's see what the HR Director does.

Organization of employment processes

The HR Director manages the recruitment, so he’s doing the following:

  • Determines what competencies the applicant must have to obtain the position.
  • Manages the interview stages necessary for hiring highly-qualified employees.
  • Interviews candidates at managerial and executive levels.
  • Supervises all recruitment meetings.

The development of the Human Resources department

Within the framework of responsibilities of HR department management, HR-director performs the following tasks:

  • Improves employee productivity.
  • Calculates and controls the budget for HR department development.
  • Selects and trains HR managers.
  • Studies all innovations in the field of personnel selection and implements them if necessary.
  • Manages the organization of the goals and objectives of the department.
  • Creates programs allowing to optimize the department's work.
  • Participates in meetings of executives, management, employees of the company, as well as in other meetings and seminars.

Training and motivation of employees

HR Director creates training programs, and delegates responsibilities within these programs:

  • Provides necessary educational and training materials for managers and employees, including seminars, manuals, standardized reports.
  • Manages the implementation of the employee efficiency calculation system.
  • Creates internal training that takes into account the needs of the company. For example, training of new specialists, professional improvement.
  • Assists managers in selecting and contracting external training programs.
  •  Helps develop a corporate training budget.

Team relationships formation

The HR Director formulates the company policy regarding relations with employees:

  • Defines and recommends the methods of building positive relationships with colleagues.
  • Conducts investigations in case of complaints.
  • Reviews, directs, and approves managerial recommendations for employee dismissal.
  • Gives feedback. For example, a team meeting, suggestion review, satisfaction surveys, newsletters, focus groups of employees, one-on-one meetings.

Development of personnel marketing

  • HRD is engaged in the processes of organizational planning. For example, he or she assesses the structure of the company, future projects, predicts the need for staff throughout the enterprise.
  • Develops the corporate culture of the company to achieve the company's goals and promotes motivation.
  • Creates positive reputation among applicants to attract talented personnel.

The number of duties and areas of responsibility of the HR Director determines the requirements of the job description.

Requirements for HR Director

HRD has to be highly-qualified and able to multitask. Let's find out what knowledge and skills are necessary for efficient work.

Work experience

A Human Resources manager shouldn’t necessarily deeply understand the company's product specifics. For example, if the company produces dairy products, HR Director shouldn’t distinguish all the types of products. His task is to find a person who understands this.

Of course, the perfect HRD at least used to work in a related field. But the number of personnel, departments and branches is more important.

Education

A good HR director is a person who knows how to optimize internal processes in the company. He or she can have both humanitarian and technical education. An applicant who has studied in a close specialty has advantages, but his personal and organizational qualities might be a decisive factor.

Professional qualities

Professional qualities depend on experience and education. But many of them are a symbiosis of personal and acquired characteristics.

What kind of professional qualities are needed:

  • Competent speech and writing;
  • Leadership skills;
  • Ability to explain;
  • Ability to train;
  • Ability to work in a team;
  • Process large amounts of information quickly;
  • Make decisions and take responsibility for them.

Personal qualities

Personal qualities are most important for a manager, especially for those who work with human resources. Communication skills and understanding of psychology are very important. HRD cannot become a professional in this field without these skills.

What personal qualities an HR Director needs? The list is below:

  • Flexibility, ability to get out of difficult situations;
  • High level of self-organization;
  • Stress resistance;
  • Delicacy;
  • Politeness.

The goal of the HR Director

The human resources management system is a set of interrelated elements that work because of correct usage of human resources technologies. The system covers many processes in which employees participate.

The goal of the HR director is to make the system as efficient as possible and correspond the strategic goals of the company.

However, it is necessary to pay attention to the pitfalls that prevent achieving the intended goal:

  1. Copying

Each specialist builds his or her work in a way that is familiar to him or her. For example, as he or she did at the previous place of work, or according to information from outside. Only by understanding the peculiarities of corporate culture and other organizational issues of a particular business can we create a system that will work and meet the common goals.

  1. Speed

A good HR manager understands which elements can be implemented fast and which are needed to be introduced gradually. HRD shouldn’t hurry introducing new systems or practices. The pace of implementation of some innovations is the most important aspect of work. It is necessary to conduct holistic research, to understand how business works now and build a strategy based on this research.

HRD’s Day

HRD’s day will be organized differently depending on the company where he or she works. For example, in one organization, the working day for all employees starts at 9:00 a.m., which means that the managers will have a meeting around 9:30 a.m. In another organization, employees come to work between 9:00 a.m. and 11:00 a.m. and they have a meeting time at 12:00 a.m.

Let's look at a small example of the day of the average HR director, who comes to work at 9:15 a.m.

TaskTimeDuration
Managers meeting9:1515-20 min
Making a plan of vacancies closing10:0020-60 min
Closing the project. Calculate the sum of bonuses11:00 - 13:0030 min - 1.5 h
Preparing the report of the HR department’s work during the month14:001.5 h
Interview on the “FEA Manager” vacancy 16:00 - 16:3030 min - 2 h

The number of HR manager’s tasks for one day depends on his or her efficiency and ability to plan his or her time. Someone can finish their plan by lunchtime, and someone will need to move some issues to the next day.

The human factor is very important too, the new cases might appear during the day and some less significant ones can be delegated.

How to become an HR Director

The learning is not enough to become a leader. You need to work on your skills and, of course, set the right goals. Let's talk about these moments.

Where to learn

The specialty of the head of the human resources department is demanded and prestigious. Where do they study to become such specialists? There are many ways of development for an HR manager:

  • Higher education

Many universities have specialties that can be used to start a career as an HR department director. Academic education provides a good basis, but in practice, it is not always applicable. This direction is not sufficiently developed yet, so the information is often disconnected from reality.

  • Courses

In every big city, there is a big number of courses that will help you master the necessary background. They give deeper knowledge, and many participants can find a job at the starting position after these courses. Such training gives a comprehensive vision of the roles and principles of HR work.

  • Trainings, seminars, conferences

This format is suitable for those who already know the basics. It is mainly used to deepen knowledge, broaden outlook, and explore new trends. Speakers share their "cases"and findings that are easy to test in practice.

  • Online education

Online courses can provide a good basis, especially for specialists from small towns, where full-fledged face-to-face training programs are absent. Also, it takes less time because you don’t need to waste time on commuting.

How to grow up

Building a career in HR isn’t more difficult than in other areas. According to American research data, it takes up to 20 years to get from a simple HR to a manager. In today's fast-growing companies, it is possible to take up a managerial position faster because this segment is not sufficiently developed yet.

So, how to get to the top, if you now have a position of a simple HR-manager:

  • Don't forget about finances

Even if financial issues are not part of your current responsibilities, do not neglect this topic. All senior management positions are related to budgeting. If you want to grow, you should pay special attention to the development of financial thinking.

  • Be an expert

People should understand that you are really an expert in your field from your behavior, your way of communicating, your arguments. People need to feel that you know what you're talking about.

  • Improve yourself

The top of the career cannot be achieved without personal and professional growth. Of course, it is not easy to fulfill your duties and find strength for additional education, but doubts fall away when you know why you do it.

  • Go beyond

Go outside the office, office, business sphere. You wouldn’t get an idea of the market situation, trends, or new programs by communicating only with colleagues. Networking is an important part of the top managers’ work, so don’t lose sight of the state of the company’s business and the prospects of the market segment.

The importance of HRD for the company

The HR Director motivates employees, works to increase engagement and creates a positive internal culture. He/she increases the value of the business in the market because a good leader understands that the main asset of a successful company is a team.

Assessing the strengths and weaknesses of the organization, forecasting opportunities and threats are the parts of strategic planning. This is also a very important aspect of work, allowing the company to develop together with the market.

HRD is a top manager and not only. The work of the HR department depends on him and also the whole company’s work in many aspects. This place should be occupied only by a highly-organized person who is able to be responsible for dozens of processes at once.

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