Data loss. Storage and systematization of information in cloud storage makes it impossible to lose important documents. You have access to them regardless of your location and at any time.
Long processing of requests. Paper documents or tables in Excel significantly prolong the processing of employee requests. In addition, the request may get lost in the work mail or among messages. The vacation management system allows you to promptly receive, review and process requests right in the program and reduces the time to confirm the absence of an employee to a few minutes, even if you work remotely.
Errors in the accrual of holidays. When working with a large array of data, there is a high probability of entering erroneous data. When such a situation arises, the HR manager will need to manually correct the information over a long period of time. The system will automatically calculate vacations and keep track of employee absences. This information will be available to both the manager and the employee. The employee will be able to view the rest of the weekend and create a leave request for the required number of days.
Overlaying the vacation schedule of interchangeable employees. In the absence of a clear planning of outgoing employees, the company cannot fully perform all the necessary tasks. Therefore, it is very important to check the holiday schedule of interchangeable workers and adjust the work plan accordingly. The software will make this task easier for the manager and allow you to quickly read the information and confirm or correct the employee’s request.
Collection and systematization of information. Using paper spreadsheets or Excel, the HR manager must process the data manually, structure the information and transfer it to the report. The vacation management system allows you to automate the accounting of employee absences and quickly visualize indicators in a convenient form for reporting.
Advantages of the employee leave and absence management system
The HURMA program will help to simplify and regulate cumbersome processes that used to take several hours or even days. Thanks to an intuitive interface and convenient location of all the necessary information, all employees of the company will be able to send, receive and process data in a few clicks.
The software automates the accounting of various types of absences. This will make it possible to use the manager’s and HR manager’s time more efficiently, allocate it to higher priority tasks and avoid errors in calculations.
The system does not limit the request options to vacation, sick leave or day off, but has a wide selection of possible events: work from home, day off at own expense, business trip, overtime work, weekend work and transfer of working hours to another day.
The software will greatly simplify the algorithm for creating and processing absence requests. The employee will be able to independently check the weekend and vacation schedule of his colleagues and choose a convenient date for him. He will also be able to create a request with the desired type of absence, add a comment with an explanation and attach a file with the relevant documents.
Requests from all employees are stored in one place. Thus, the manager or HR manager can quickly familiarize themselves with them, analyze the schedules of interchangeable employees and provide an answer to the request without leaving the program. And a convenient system of notifications and the possibility of integration with the most popular services will help to be aware of all events in the department or company.
The possibility of individual adjustment of the schedule, weekends and holidays for different departments of the company will create comfortable conditions for the work of international companies. In addition, it will help to timely inform the rest of the employees about the absence of colleagues and avoid delays in completing tasks.
In the calendar, each employee can see the work schedule of employees, schedule important meetings and create an absence request. The information will immediately appear in the appropriate section and will be visible to other colleagues. Synchronization with the Google calendar will allow you to receive notifications about work meetings and other company events.
Thanks to cloud storage, all important information will not be lost and will always be at hand. aAnd convenient systematization by sections will allow you to quickly find, view and process the necessary data. Changes will be immediately entered into the system and visible to all participants in the process.
Analytics features will help you visualize data on all types of absences for an employee, team or department. In addition, the HR manager can save them in any convenient format for reporting – a table, graph or diagram.